Supply & Procurement
Never explain a stockout again.
Local stockholding, scheduled replenishment, kit assembly, and the documentation pack that gets a bid through evaluation.
The right stock, and the paperwork that wins the tender.
What it covers
09- 01
Local stockholding
Fast-moving consumables, rapid tests, collection and PPE held in Kigali, with reorder points set from your actual consumption.
- 02
Scheduled replenishment
Regular delivery on a cycle, with a reorder trigger, rather than reactive ordering.
- 03
Kit assembly & localisation
Ready-assembled kits with instructions in Kinyarwanda, French or English, packaging designed for the setting.
- 04
Tender documentation packs
Rwanda FDA certificates, certificates of origin, manufacturer ISO and CE certificates, authorisation letters, free-sale certificates, declarations of conformity.
- 05
Compliance matrices
Technical specification responses mapped point by point to the tender document.
- 06
Bid security & performance bonds
Arranged through banking partners.
- 07
Aggregated procurement
Consolidating requirements across several facilities into one order for better pricing and delivery priority.
- 08
Framework agreements
Multi-year supply with call-off scheduling.
- 09
Donor-format reporting
Documentation and reporting matched to Global Fund, PEPFAR, UNICEF and NGO grant requirements.
How it runs
Supply & Procurement — never explain a stockout again
Why adopt it
You will recognise yourself here, or you will not.
You have run out of tubes, tips or cassettes in the last six months
You are ordering reactively and paying whatever the price is that week
You need kits assembled and localised rather than loose cassettes in a box
You have lost or withdrawn from a tender because documentation was incomplete
You are running a programme across multiple districts with no stock visibility
The process, with timing
- 011 meeting
Consumption review
What you use, how fast, and where the stockouts happen.
- 021 week
Reorder points set
Safety stock and reorder triggers calculated from observed consumption, not intuition.
- 031–2 weeks
Supply agreement
Cycle, delivery days, pricing basis and the escalation route if something is late.
- 04Immediately
First cycle
Stock in, FEFO rotation established, lot traceability recorded.
- 05Ongoing
Ongoing cycle
Scheduled replenishment, consumption monitored, reorder points reviewed quarterly.
- 06Per bid
Tender support as needed
Documentation pack assembled per bid, usually within days.
Proof, not promises — and the questions we actually get asked.
A procurement officer does not debug a claim, they form an impression. So every proof point here is one you can verify.
Yes, wherever the reagent system allows it. Some analysers are closed systems and only the manufacturer's reagents will work — we will tell you honestly which.
FEFO rotation, lot traceability to delivery, and a quarterly ageing review with a defined action trigger.
If you are buying products we supply, yes. The documentation pack is the point.
What stands behind every configuration
Engineer profiles — names, photographs, manufacturer certifications
Manufacturer authorisation letters, published as documents
Rwanda FDA registration certificates for every product we supply
Published case studies follow as soon as customers approve them — we would rather show this than an empty "coming soon".